Sample Request For Proposal

( ) For 2-12 playstructure $___________or % of net price_____

( ) For 2-5 playstructure $___________or % of net price_____

( ) For 5-12 playstructure $___________or % of net price_____

A) Play area surfacing shall consist of compacted subgrade or original earth, upon which 4” of pea gravel or 3/4” washed stone is placed. A non woven filter fabric shall be placed immediately on top of the pea gravel or 3/4” washed stone. The top layer shall include 15” of shredded hard wood or a minimum of 8” of loose rubber infill.

B) Play area surfacing for unitary material shall be installed and the sub-grade prepared to the specifications of the unitary surface manufacturer. Manufacturer’s specifications shall be submitted with your bid.

C) All surfacing shall be compliant with the intent of the ADA as well as all applicable CPSC and ASTM requirements. The play area surfacing shall extend a minimum of 8”-0” from the nearest play equipment. The vendor shall include supplying and installing all surfacing materials.

D) The proposal and price quotations must be good for a minimum of 90 days. Only proposals submitted

by the due date listed prior will be accepted. If there are any questions, please contact Bob Holling at 608-837-3449.

SUN PRAIRIE PARKS, RECREATION AND FORESTRY DEPARTMENT

PLAYGROUND EQUIPMENT PROPOSAL EVALUATION FORM

The selection of the winning proposals will be based on a numerical scoring system. There are 6 categories by which the proposals will be evaluated. The proposals will be assigned a score for each category; 1 (poor), 2 (fair), 3 (good), or 4 (excellent). Each category will be weighted as shown to reflect the goals for this project.

CATEGORY WEIGHT SCORE ACTUAL SCORE

A. Play Value 5 x _____ = _____

-quality vs. # of

components

B. Layout/Design & 4 x _____ = _____

maintenance

-Accessible features

-variety of play events

-number of new components

-circulation

-durability/performance

C. Overall Impression 3 x _____ = _____

of proposal & equipment

C. Safety/Risk Management 4 x _____ = _____

-heights of platforms, slides, etc.

-enclosures

-circulation patterns

-does Vendor provide safety/risk

management programs?

D. Maintenance 3 x _____ = _____

-durability/performance

-ease of obtaining replacement

parts

F. Warranty & Insurance 3 x _____ = _____

-full vs. limited/Prorated warranty

Total __________

Vendor ___________________________________________________________________________

Address ___________________________________________________________________________

Phone _______________________________ Email ______________________________________

Check all that apply:

( ) meets revised 1994 CPSC ( ) meets ASTM 1487-01 ( ) meets the intent of ADA

( ) layout diagram/picture included ( ) copy of warranty attached ( ) meets IPEMA certification

___________________________________________ __________________________________

SIGNATURE OF REPRESENTATIVE DATE SUBMITTED

The supplier should include additional details, photographs, or other information which will support the evaluation process. Each component of the proposal shall be listed and priced separately with the aggregate total and discounts if any indicated. Freight shall also be itemized. Please state the installation costs of the play structures if your company is requested to install the equipment.

In addition, other site furnishings will be added to the site to enhance the play environment. Please list your price quotations on the following items that are check ( ); including freight on a per item basis:

( ) Free standing tire swing $__________

( ) Sand backhoe diggers $__________

( ) Sand backhoe diggers-accessible $__________

( ) Trac Ride/Glide $__________

( ) Spring (coil) mounted riders – plastic 1 person $__________

2 person $__________

( ) Spring see saw – 2 seats $__________

( ) Full bucket swing seat only $__________

( ) Slash proof belt swing seat only $__________

( ) 4 unit, 8’ high belt swing set,

contemporary style $__________

( ) 2 unit, 8’ high, full bucket swing set,

contemporary style $__________

( ) Coated swing chain – price per foot $__________

( ) 6’ PVC park bench with back, permanent mount $__________

( ) BB goals/backboard set metal $__________

glass $__________

( ) PVC picnic table regular $__________

ADA $__________

The proposal and price quotations must be good for a minimum of 90 days. Only proposals submitted by the due date listed prior will be accepted. If there are any questions, please contact Bob Holling at 608-837-3449.

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